Analyzing Scope Creep
Scope Creep is uncontrolled changes in a project’s scope. Finding the best solution to minimizing scope creep will give your project the best chance of success. In the Portney text, the authors suggest that project managers need to revaluate when something isn’t working with the project. Portney states:
“they can’t achieve what they thought could be done, so; the project manager needs to go back to the earlier phases of their project and rethink them”(Portney 2008, p.106). When scope creep occurs usually the project’s scope is not securely defined documented, or controlled. Shelley Doll gives several points on how to avoid scope creep in a project. Doll suggest:
· Be sure you thoroughly understand the project vision and deliver an overview of the project as a whole.
· Understand the priorities and the priorities of the project drivers by making ordered list about the project duration that include budget, deadline, feature delivery and customer and employee satisfaction.
· Define the deliverables and have them approved by the project drivers.
· Break the deliverables into actual work requirements by being detailed as necessary.
· Break the project down into major and minor milestones and complete a generous project schedule.
· Once the schedule has been created, determine critical paths.
· Expect scope creep and use a Change Order form to allow for cost-benefit analysis before scheduling.
(Doll 2011, para. 7)
The project manager who clearly defines the project’s scope and has a clear vision of where the project interacts at every point will have a greater success rate with scope creep and keeping it from killing the project. Having a flexible plan that allows for some vital changes (when necessary) will help the project manager keep the project on track and goals. If scope creep does happen using the Change Order form will be vital for keeping the stakeholders informed and aware and will keep a written record that the project manager is keeping the major stakeholders informed so to avoid mistrust and mistakes for the future.
Resources:
Doll, S.( 2011)Seven steps for avoiding scope creep., Tech Republic. Retrieved from: http://www.techrepublic.com/article/seven-steps-for-avoiding-scope-creep/1045555
Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008). Project management: Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.
Dilbert Photo: Scope Creep. Google Search, Retrieved from: http://www.google.com/imgres?imgurl=http://blog.simcrest.com/images/scopecreep.gif&imgrefurl=http://blog.simcrest.com/scope-management-dont-let-your-project-fail-because-of-scope-creep/&h=192&w=194&sz=12&tbnid=2ekPwnxeQcvqvM:&tbnh=91&tbnw=92&prev=/search%3Fq%3Dscope%2Bcreep%2Bimages%26tbm%3Disch%26tbo%3Du&zoom=1&q=scope+creep+images&docid=QLH-D66TpFS1eM&hl=en&sa=X&ei=O7GXTrn5PIq2twe02aDkAw&sqi=2&ved=0CCQQ9QEwAg&dur=323
The several points you suggestion to avoid a scope creep in a project are some of the effective ways to project. A project manager must define a clear vision to make a project successful for the client. Upsetting a client is not good for the project and team members. As a project manager, I would make sure my vision is clear and keep aligns with the projects objectives. To create change control can help a project manager to review all necessary things that may need to change in a project (Portny, Mantel, Meredith, Shafer, Sutton, & Kramer, 2008).
ReplyDeleteKatie
References:
Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008). Project management: Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.
I enjoyed reading Shelly Doll's Seven Steps to Avaoid scope creep. It seems that the key is to have a well documented plan, to be determined to remain true to the project, but if a change is requested, get it in writing, create a team to review the change for impact and benefit, then inform the client of these. The way to successfully manage change requests is to keep the client well informed, document and get sign offs on the changes, and reassure the client that if changes are not made now, they can be revisited for an additional phase of the project.
ReplyDeleteScope creep seems to be inevitible. It is how the change requests are ahndled that will determine the success of the overall project (Portny, 2008).
Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008). Project management: Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.